Passionate about African film? Join the Film Africa 2018 team!

Job Title Film Africa 2018 Festival Producer
Contract Full-time: 14 May  – 14 December 2018
Location The RAS offices,  36 Gordon Square, London WC1H 0PD
Reporting to RAS Deputy Director
Fee £14,000 (£2,000 per month)
Closing date for application  

Monday 9 April 2018 at 17:00

Film Africa is the Royal African Society’s annual festival celebrating the best cinema from Africa and the African diaspora. Established in 2011, every year Film Africa brings diverse London audiences a high quality and wide-ranging film programme accompanied by a vibrant series of events, including director Q&As, talks and discussions; professional workshops and master classes; school screenings and family activities; festival awards; and Film Africa LIVE! music nights. The 2018 festival edition will take place in venues across London from 2 – 11 November.

Job Overview

The Film Africa 2018 Festival Producer will report to the RAS Deputy Director and will ensure the streamlined and effective delivery of Film Africa 2018. The producer will be responsible for all festival logistics, including the film submissions process, guest travel and hospitality, production of the events programme, print transport and festival reporting. The role of Film Africa 2018 Producer will entail the following tasks and responsibilities.


  1. Organisation & Production
  • Develop the Film Africa 2018 timeline and adhere to the milestones and goals it sets out.
  • Oversee the FilmFreeway submissions process, including overseeing a team of NFTS student viewers.
  • Liaise with distributors, sales agents and filmmakers to book films and negotiate screening fees.
  • Attend Programme Committee meetings and keep the film watch list up to date.
  • Request screening links on behalf of the Programme Committee.
  • Liaise with host venues and key partners for Film Africa 2018, providing them with accurate and timely festival schedules and marketing collateral.
  • Manage logistics for all festival events, including Opening & Closing Galas: invitations, RSVPs/guest lists, and liaising with venues over catering, technical requirements, accessibility and other participant needs.
  • Draw up and manage a daily festival production schedule that clearly and fully details all activities and outlines individuals responsible for specific tasks.
  • Oversee the 2018 Baobab Award competition and organise the jury screening and schedule.
  • Recruit and manage the Film Africa 2018 Festival Coordinator role and oversee their tasks and work patterns.
  1. Filmmakers & Guests
  • Lead on filmmaker and guest contributor invitations.
  • Manage all logistical arrangements for visiting filmmakers and guests – travel and hospitality, confirming travel dates, booking flights, hotel rooms and taxis – with assistance from the Festival Coordinator.
  • Ensure filmmakers/guests are fully aware of their festival schedules, and arrange transport to venues as required, with assistance from the Festival Coordinator.
  • Oversee the collation of welcome packs and ensure they are delivered to guests upon arrival.
  • Ensure complimentary tickets for screenings are allocated to all festival guests, with assistance from the Festival Coordinator.
  1. Print Transport
  • Recruit and manage the Print Transport Coordinator role.
  • Oversee all aspects of the transport of films to and from festival venues, through line-management of the Print Transport Coordinator.
  1. Marketing & PR
  • Collate all film marketing collateral and partner logos for inclusion in the festival brochure and on the website.
  • Provide external PR agency with marketing collateral and add materials to press section of Film Africa website.
  • Liaise with the Marketing Manager and provide information for newsletters and social media as required.
  • Assist with proof reading of brochure and website.
  1. Festival Evaluation
  • Oversee the Film Africa 2018 audience evaluation and put together an audience report after the festival.
  • Write the final evaluation report for Film Africa 2018.
  • Carryout a brief internal evaluation report of Film Africa 2018 as a team member, including highlights and suggestions for future editions.

Person specification

An efficient organiser who is able to work independently and cope with mounting deadlines, the successful applicant for the role of Film Africa 2018 Festival Producer will have the following experience, knowledge, skills and qualities:


At least two years working experience in an arts management role, preferably film      E
At least two years event management experience      E

Staff and/or volunteer management experience      E

Experience working within a small, busy organisation or office      E

Experience of public speaking      D

Skills & Abilities

Excellent organisational skills and attention to detail      E

Proven track record of setting a timeline and prioritising deadlines      E

Team working and ability to delegate effectively and motivate others      E

Fluent in English with a professional standard of written and oral communication      E

Proficient standard IT skills, including Microsoft Office      E

Knowledge of film formats      E

Knowledge of film rights and distribution      D

Other languages (French)      D
Ability to use Adobe Photoshop or equivalent      D

Experience of Mailchimp      D

Experience of developing social media campaigns      D

Personal Qualities & Attributes

Ability to remain calm and focused amid mounting pressure and deadlines      E

Ability to be flexible and respond to changing priorities      E

Positive and adaptable approach to problem solving     E

Enthusiastic, self-motivated and confident      E

Ability to establish productive relationships with people at all levels      E

Commitment to the values and ethos of Film Africa & RAS      E

An interest in film and Africa      D

*E = Essential

*D = Desirable


How to apply

Please send your CV with a covering letter of no more than one page explaining, with reference to the job description and person specification, why you feel you should be considered for the post. Email: by 17:00 on Monday 9 April 2018 and include Application: Film Africa Festival Producer in the subject line.

Candidates should have the right to live and work in the UK. Please note that this is a freelance position and the successful applicant will be responsible for arranging their own taxes and national insurance payments.

If shortlisted, you will be notified by Wednesday 18 April. Interviews will take place w/c Monday 30 April. Due to the large number of applications we usually receive, we will only be contacting shortlisted applicants.


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